Privacy Policy

Date of enactment: October 28, 2021

１．Basic Concept

“Tebiki” (https://tebiki-jp.com/) is an information portal site that guides you through the process of recruiting and retaining highly skilled foreign workers. (hereinafter referred to as this “Site”), and we collect information from users of this Site to the extent necessary for the smooth operation of this Site. The collected information will be handled appropriately within the scope of the purpose of use.

２．Voluntary Provision of Personal Information

The provision of personal information is voluntary. Withholding certain personal information may, however, result in the inability for this Site to render certain services, may leave critical questions unanswered

３．Scope of information to be collected

1. From Those Seeking Employment in Japan	Name, e-mail address, gender, country of residence, age group, final educational background, and category of status of residence
2. From Client Companies	Company name, name of the person in charge, e-mail address, position, telephone number, and prefecture where the head office is located.

４．Utilization Purpose of Personal Information acquired by this Site directly or by a third party

(1) The personal information obtained by this Site will be used within the scope reasonably necessary for the purposes specified below.

1. From Those Seeking Employment in Japan	Procedures for using Tebiki service and registration management To respond to inquiries and requests regarding the use of Tebiki services. To provide information about Tebiki service. To communicate information about Tebiki service. To do analysis and research for improvement of Tebiki services and development of new services. To conduct questionaries about Tebiki service. To provide information on seminars and events hosted by Zenken Corporation. To provide information about new services provided by Zenken Corporation.
2. From Client Companies	To respond to inquiries and requests regarding the use of Tebiki services. To provide information on Tebiki service. To provide information on seminars and events hosted by Zenken Corporation. To provide information about new services provided by Zenken Corporation.

1. From Those Seeking Employment in Japan

Procedures for using Tebiki service and registration management
To respond to inquiries and requests regarding the use of Tebiki services.
To provide information about Tebiki service.
To communicate information about Tebiki service.
To do analysis and research for improvement of Tebiki services and development of new services.
To conduct questionaries about Tebiki service.
To provide information on seminars and events hosted by Zenken Corporation.
To provide information about new services provided by Zenken Corporation.

2. From Client Companies

To respond to inquiries and requests regarding the use of Tebiki services.
To provide information on Tebiki service.
To provide information on seminars and events hosted by Zenken Corporation.
To provide information about new services provided by Zenken Corporation.

(2) We may change the purposes for which personal information is used within reason. In such cases, we will notify the person of the changed purposes or announce them on this Site.
This Site may change its use of purpose for personal information within a reasonable and acknowledged range. In such cases, said changes to utilization purpose shall be notified to users or made public on this Site.

(3) This Site will not use the collected personal information by itself or provide it to any third party for any purpose other than the utilization purposes stipulated in 4 above, except that it may disclose statistically processed information on access to this website, user attributes, etc.

５．Outsourcing

(1) In the event that this Site outsources the management of personal information to a third party, it is obliged to supervise the handling of personal information by the third party and ensure that it is managed appropriately. ⑵ When this Site will entrust the management of personal information to the relevant ministries and agencies of this website, JISA and Zenken Corporation to the extent necessary for the purposes of use stipulated in 4 above.

【Business Entity】
Japan Information Technology Service Industry Association (JISA)

Address	6F, 2-3-4, Uchi-kanda, Chiyoda-ku, Tokyo 101-0047, Japan
Personal Information Protection Policy	https://www.jisa.or.jp/for_privacy/tabid/796/default.aspx
Handling of Personal Information	https://www.jisa.or.jp/for_privacy/tabid/795/Default.aspx

【Outsourcing Company】
Zenken Corporation【Personal Information Management Consignee】

Address	Sumitomo Fudosan Shinjuku Central Park Tower 6-18-1 Nishi-Shinjuku, Shinjuku-ku, 160-8361 Tokyo, Japan
Contact Point	Zenken Corporation, Diversity Division
Personal Information Protection Policy	https://www.zenken.co.jp/en/privacypolicy/
Personal Information Handling	https://www.zenken.co.jp/en/privacypolicy/treatment/

６．Use of Cookies and Web beacon

This Site uses cookies and Web beacon technology to collect access information. The purpose is to analyze the access information of this Site and provide better information, and there is no personal information that identifies the customer in the information acquired.

７．Restriction of Provision of Personal Data to a Third Party

This Site will not provide personal data to third parties without prior consent, except in the following cases.

(1) When required by law
(2) When it is necessary to protect the life, body, or property of an individual and it is difficult to obtain the consent of the individual
(3) When it is especially necessary to improve public health or promote the sound growth of children and it is difficult to obtain the consent of the individual
(4) When it is necessary to cooperate with national or local government agencies or government-consigned parties in their legally-sanctioned execution of duties whereby acquisition of consent from the owner may result in obstruction of such execution of duties.

８．Compliance with laws and regulations

This Site will handle personal information in compliance with laws and ordinances regarding the protection of personal information and related local government regulations. In addition, this Site will handle personal information in compliance with the norms and guidelines for the protection of personal information established by government agencies.

９．Measures to Ensure Safety

In order to prevent the leakage, loss, or damage, etc. of personal information, this Site will take safety measures to manage personal information, strive to ensure and improve security, take reasonable corrective measures against these risks, and make continuous improvements.

１０．Personal Information Complaints and Inquiries Desk

If there is a complaint or consultation regarding the handling of personal information, or if there is a request for the disclosure of personal information for which this Site has the authority to respond to requests for disclosure, etc., this site will respond appropriately and promptly at the ” Personal Information Complaints and Inquiries Desk” below.

【Personal Information Complaints and Inquiries Desk】

Address	Sumitomo Fudosan Shinjuku Central Park Tower 6-18-1 Nishi-Shinjuku, Shinjuku-ku, 160-8361 Tokyo, Japan
Contact　Point	Zenken Corporation, Diversity Division Yuichi Kimura, Personal Information Protection Complaints and Inquiries Manager
Phone Number	03-5909-1381
Email	diversity@zenken.co.jp
Contact method	Telephone or e-mail
Name of Accredited Personal Information Protection Organization and Contact for Complaint Resolution	Zenken Corporation is an accredited personal information protection organization to which this Site outsource the management of personal information. Complaints regarding the handling of personal information by Zenken Corporation can also be submitted to the JIPDEC. For more information, click here. https://www.zenken.co.jp/en/privacypolicy/treatment/

１１．Procedures for Disclosure and Other Requests

(1) Zenken shall, pertaining to the use of personal information in its care, respond in a timely fashion to all requests by owners of personal information or from their stated representatives with regard to the notification of information purpose of use, disclosure, amendments, additions or deletions, cessation of use, complete deletion and cessation of third party provision, hereafter aggregately termed “Disclosure, etc.”

(2)Please direct disclosure, etc. requests to the “Personal Information Complaints and Inquiries Desk”

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